Category: Logistics

7 Essential Tips for Success in Warehouse Work

Working in a warehouse can be a fulfilling and lucrative career. However, it also comes with challenges. So, whether it’s someone’s first day on the job or they’re a seasoned veteran, it is always beneficial to brush up on how to work in a warehouse.

Depending on the size of the operation, warehouse workers may be responsible for the inventorying and shipping of hundreds to millions of packages every day. There are a wide range of jobs that are essential to the core functions of a warehouse, such as forklift operation, receiving and inspecting, picking and packing. Each day the employees filling these roles face new trials and opportunities.

What is it like to work in a warehouse?

What is it like working in a warehouse? Well, a warehouse is a fast-paced environment where speed and efficiency are prioritized. Employees must work quickly and accurately to meet deadlines and ensure that orders are processed and shipped on time. Collaboration is essential, because when one section of a warehouse creates a bottleneck, the entire operation may grind to a halt.

Is working at a warehouse hard?

Often the answer to, “Is working in a warehouse hard?” depends on the specific warehouse and type of inventory.

In general, working at a warehouse can be physically and mentally demanding. An employee’s day often involves lifting, carrying and moving heavy items, such as stacking pallets, loading trucks and arranging inventory. Also, when it comes to the actual work warehouse employees perform, it often occurs on tight schedules and workers are expected to be diligent and efficient in their duties.

It is also possible, depending on the location and inventory, that a warehouse worker may need to deal with challenging environmental factors, such as extreme temperatures, potentially hazardous materials and dusty or loud conditions. Of course, the workplace will have safety protocols in place to help ensure the health and security of their employees. However, it is up to those workers to follow those protocols, or they may put themselves, other workers and pedestrians in danger.

Working in a warehouse tips

1. Communicate

Warehouses are active places. That’s why, when working in a warehouse, it is essential to clearly and consistently communicate with your coworkers. For example, communication helps maintain a safe workplace. Alerting colleagues of hazardous conditions (such as a slippery area due to a spill) or an equipment malfunction helps prevent accidents and create a safe working environment.

Also, communication in a warehouse extends beyond spoken words. For example, if you notice a spill on the ground, quickly grab a “caution wet floor” sign or some orange cones so people avoid the area until the mess is cleaned. Another example is communicating with a forklift operator. Because the machinery can be loud, an operator may not hear a verbal warning. That’s why many operators use forklift hand signals to communicate with coworkers.

2. Be adaptable

As much as we try to avoid it, emergencies happen: coworkers get sick, shipments are delayed, a worksite accident occurs, etc. When a supervisor asks that a task or priority needs to change suddenly, be ready to adapt and adjust your approach as needed. You’ll discover that your willingness to tackle a new challenge and assist coworkers as needed will showcase your value to supervisors and managers.

3. Stay hydrated and take breaks

Working at a warehouse can be physically demanding, and that’s before factoring in environmental conditions like extreme temperatures or high humidity. Drink plenty of water throughout the day to stay hydrated and take regular breaks to allow your body to rest and recharge.

4. Know, understand and follow all safety protocols

A warehouse is an extremely active work site, which means potential hazards can crop up suddenly and frequently, such as a forklift passing by, a coworker carrying a heavy crate with limited visibility or a pedestrian not paying attention. When you prioritize safety, even if others do not (we’re not pointing fingers, but you know who we’re talking about), you dramatically reduce the possibility of accidents and injuries. So, be sure to understand your workplace’s safety protocols, emergency procedures and how and when to use personal protective equipment, (PPE) such as hard hats, gloves, boots and visors

5. Follow proper lifting techniques

This could fall under “safety protocols,” but it’s so important we decided it deserved its own section. If your job involves lifting, even if what you’re lifting isn’t especially heavy, it is essential to use proper lifting techniques. Overexertion and repetitive stress injuries are two of the most common causes of warehouse injuries (the most common is a forklift accident).

So, when lifting, remember to bend your knees, keep your back straight and lift with your legs rather than your back. When handling heavy, bulky or awkward items, ask a coworker for help or use a forklift or pallet jack to move the item (if you are not licensed to operate that equipment, be sure to ask someone who is).

6. Utilize time management techniques

Working in a warehouse often involves tight deadlines and fast-paced environments. By understanding effective time management and utilizing those skills you can better prioritize tasks and set realistic goals. Some possible tools you can use include checklists and schedules that will help you stay organized and on track throughout the day.

7. Understand your equipment and your equipment’s needs

Do you have the right batteries for your forklifts? Do you know how to find out? Texas Motive Solutions offers a complimentary forklift fleet performance analysis that will let you know:

  • What power requirements you need.
  • What type of forklift batteries and chargers would work best in your application.
  • How to improve operational efficiencies for optimal battery utilization.
  • How to best optimize the performance of your forklift fleet to prolong battery life and ensure warranty coverage.

Our goal is to get the right forklift batteries and accessories into your facility. For all your forklift repair needs, please call us at (888) 316-2459 or fill out this form to learn about our services and discover everything that Texas Motive Solutions can do for you.

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Understanding Manufacturing vs Distribution in the Supply Chain

The supply chain is one of the most crucial aspects of the consumer economy. It is also one of the most appropriately named because if any link breaks, the entire system could grind to a halt.

The supply chain includes every aspect of a product from the moment it is conceived to the time it arrives in the hands of a consumer. The manufacture and distribution of goods are crucial aspects of the supply chain, yet neither kicks off the process nor concludes it. As crucial as manufacturing and distribution companies are to the supply chain, they comprise just two of the links in a larger sequence.

The supply chain: manufacturer vs distributor

A bird’s-eye-view of the supply chain includes five primary steps in the creation and distribution of a product. They are planning, sourcing, manufacture distribution and customer service.

The first link in the supply chain is planning. The planning phase is when organizations strategize and forecast to develop new products or improve existing ones. Planning involves a comprehensive analysis of the entire supply chain process, including demand, supply, inventory, production and distribution, to ensure that resources are appropriately allocated to meet an organization’s goals.

Once all interested parties are comfortable with the product plan, they move on to sourcing. This phase is the process of acquiring the raw materials and components required to produce finished merchandise. An essential component of the sourcing phase is creating relationships with suppliers to help optimize costs and maintain product quality.

Once all necessary materials are sourced, they need to be assembled, which brings us to one of the two featured phases of this article: manufacturing. Manufacturers are responsible for bringing the ideas from the planning phase and the items from the sourcing phase to life. Manufacturers invest in state-of-the-art facilities, machinery and skilled labor to ensure the quality and efficiency of the production process.

The manufacturing method may range from assembly line production for high-volume goods to batch production for smaller quantities. The choice of the production process depends on factors like product complexity and market demand.

Once a product is made, it needs to be delivered into the hands of consumers, and that requires the other stage of the great manufacturers vs distributors debate: distribution. The primary goal of this stage is to ensure that products are delivered to the right place at the right time. However, that can be a complex task, especially in a global economy. There are often many stops along the way requiring many different modes of transportation. Most finished products are transported to distribution centers where they are stored until they are ready to be sent to retailers and consumers.

The final step in the supply chain is customer service and reverse logistics. Customer service includes employees who may be involved in selling the products and those who provide assistance and troubleshooting once the product is purchased. The aspect of reverse logistics occurs when a consumer wishes to return an item, and it needs to be shipped back to the distribution center or another processing area.

The difference between manufacturer and distributor

Manufacturing and distribution companies play distinct roles that result in bringing products from conception to consumers. When the manufacturing and distribution industry operates efficiently, it helps avoid disruptions in the supply chain.

The differences between distribution and manufacturing include:

Manufacturers:

  • Create and produce goods.
  • Responsible for research and development, product design, quality control and that finished goods meet specified standards.
  • Often own production facilities, although some manufacturers outsource some or all aspects of the process.
  • Primarily interface with distributors, retailers or businesses that purchase products for resale.
  • Responsible for creating advertising campaigns, promotional materials and establishing the overall brand image.
  • Incur costs related to product development, production and quality control.
  • Face challenges related to changing market demands and technological advancements.

Distributors

  • Generate revenue through the efficient movement and distribution of products.
  • Responsible for logistics and timely delivery.
  • Bridge the gap between manufacturers and retailers or end consumers.
  • Handle orders, manage inventory and ensure that products are where and when they are needed.
  • May own warehouses, distribution centers and one or many means of transportation.
  • Often have direct interaction with retailers and, occasionally, consumers.
  • Face challenges related to inventory management, transportation issues and market fluctuations.

The role of planners, suppliers, manufacturers distributors and consumers are all essential to a successful and efficient supply chain. As mentioned, when one link breaks down, it can cause disruptions throughout the supply chain.

Don’t become a crimp in the supply chain. Ensure that your forklifts and other industrial vehicles operate at their highest efficiency with the Texas Motive Solutions complimentary forklift fleet performance analysis. We ensure that your business has the correct forklift batteries and accessories for your fleet. Please, give us a call at (888) 316-2459 or fill out this form to learn about our services and discover everything we can do for you.

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Optimizing Warehouse Operations: Managerial Goals

A warehouse manager is an essential component of any location that ships and stores inventory. The warehouse manager position must oversee the location’s logistics, stay on top of inventory management and monitor the storage systems. The leadership of a warehouse manager ensures that a warehouse operates efficiently.

Fulfilling the responsibilities of the role warehouse manager demands leadership skills, organizational expertise and technical know-how. Yet, the best warehouse managers always strive for improvement. Let’s review the warehouse manager skills that are essential to the position and review some warehouse manager goals that can help them improve their operations.

Warehouse manager description

The warehouse manager job description depends on the specifics of the work environment. However, there are some warehouse manager roles that remain the same from warehouse to warehouse and site to site. Here’s a universal example for a warehouse manager job description.

“Our warehouse manager is a leadership position that supervises the entire warehouse staff team. The role requires a diverse skill set, including strong organizational skills, attention to detail and proficiency with inventory management systems. Effective communication skills are an essential part of the job to collaborate with various departments and streamline organizational goals. Your problem-solving and decision-making abilities will help you implement safety protocols, manage budgets and optimize the warehouse layout to ensure efficiency. Staying updated on industry trends and embracing technological advancements is vital to the success of this role.”

Warehouse manager responsibilities

The primary warehouse manager requirements help ensure that all warehouse operations run smoothly and efficiently. Specific warehouse manager responsibilities may include:

  • Supervising the receiving, warehousing, distribution and maintenance operations.
  • Ensuring efficient space utilization through setup and monitoring the layout to ensure it remains at peak productivity.
  • Planning work rotations, assigning tasks and appraising employee results.
  • Recruiting, hiring, orienting and motivating employees.
  • Remaining in constant communication with clients, suppliers and transport companies so everyone knows when things are running smoothly and to address any problem head-on.
  • Managing stock and reconciling the data storage system.
  • Receiving in-house and external feedback and thoughtfully addressing any issues.
  • Maintaining the company’s guidelines by coordinating and enforcing operational policies and procedures.
  • Adhering to all local and federal warehousing, handling and shipping regulations and codes.
  • Maintaining security, health and safety standards.
  • Creating regular reports and statistical accounts (such as status reports, stock reports, etc.) as needed.
  • Preparing an annual budget.

Warehouse manager goals

The roles and responsibilities of a warehouse manager detail the everyday activities and obligations of the position. Warehouse manager goals, however, are lofty ideals that a warehouse manager can implement to improve both their performance and the overall functioning of the warehouse.

Strategic inventory management

The White Whale of every warehouse manager is achieving a perfect balance of having enough stock to meet customer demand and avoiding costly overstock situations. There are a few techniques that a warehouse manager can use to achieve this goal: demand forecasting, a just-in-time inventory approach and an ABC analysis.

Demand forecasting enables a warehouse manager to anticipate fluctuations in demand. This technique utilizes historical data, market trends and other factors to anticipate appropriate inventory levels.

A just-in-time (JIT) inventory approach minimizes the amount of stock held in the warehouse. The core idea behind JIT is to produce goods and services exactly when they are needed. Correctly implementing a JIT approach requires a commitment to quality control, flexibility and adaptability. When done well, this strategy minimizes inventory levels and maintains an efficient and smooth production process.

An ABC analysis evaluates inventory based on its importance and ranks them into classes, either A, B or C. Only about 20% of the inventory gets the coveted class A slot, which is the most important inventory. Class B is a slightly larger group since these are valuable, just not as valuable as class A. Class C is the least valuable inventory and also the largest group (about 50%). An ABC analysis helps warehouse managers ensure they always have enough class A stock to satisfy demand. Should demand decrease or increase for an item, managers can easily spot the change and reclassify it as needed.

Cost management

Many factors impact a warehouse’s cost management, such as inventory levels, labor, transportation and facility expenses.

  • Warehouse managers should set goals for employee productivity metrics, such as order picking rates and task completion times.
  • Collaborating with transportation partners to consolidate shipments, negotiate favorable rates and implement technology solutions for route optimization can lead to significant cost savings.
  • Implementing environmental practices, energy-efficient lighting, heating and cooling systems and renewable energy sources, can lead to cost savings while supporting sustainability goals.

Streamlined warehouse operations

Efficient warehouse operations are crucial for meeting customer expectations and minimizing costs. Warehouse manager goals that focus on streamlining processes and enhancing overall efficiency include investing in warehouse automation technologies that improve efficiency and reduce human error, designing an efficient warehouse layout that prioritizes a smooth flow of inventory and holding employee training to foster a positive work environment.

One of the most important warehouse manager goals is to ensure that all material handling equipment operates as efficiently as possible. Texas Motive Solutions can help a warehouse manager achieve this goal. Our complimentary forklift fleet performance analysis ensures that warehouse managers will have the best forklift batteries for their needs. Please give us a call at (888) 316-2459 or fill out this form to begin a service request and discover everything that Texas Motive Solutions can do for you.

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How To Become an OSHA Certified Forklift Trainer: A Step-by-Step Guide

How To Become an OSHA Certified Forklift Trainer: A Step-by-Step Guide

OSHA requirements are extremely specific, until they aren’t. When it comes to the OSHA requirements for forklift training, the regulations may seem somewhat ambiguous. Fortunately, we’re here to clear away the confusion about how to become an OSHA certified forklift trainer.

The Occupational Safety and Health Administration (OSHA) requires every forklift driver to be certified to operate the machine they use. However, this begs the question once posed by a Comedian (and, sure, a first-century Roman poet), “Who watches the watchmen?” However, in our case, the question is, “Who trains the trainers?”

OSHA requirements forklift certification

OSHA regulation 1910.178(l)(1)(i) states that an “employer shall ensure that each powered industrial truck operator is competent to operate a powered industrial truck safely, as demonstrated by the successful completion of the training and evaluation,” which is pretty straightforward. OSHA also requires all operators to take a refresher training course and undergo an evaluation at least once every three years.

Further on, regulation 1910.178(l)(2)(i)(A) elaborates that the training needs to be “under the direct supervision of persons who have the knowledge, training, and experience to train operators and evaluate their competence.” It also states in regulation 1910.178(l)(2)(ii) that “training shall consist of a combination of formal instruction (e.g., lecture, discussion, interactive computer learning, video tape, written material), practical training (demonstrations performed by the trainer and practical exercises performed by the trainee), and evaluation of the operator’s performance in the workplace.”

Ultimately, an employer has two options to ensure their workers are appropriately trained on their industrial trucks. The first is to have their employees take a third-party OSHA forklift operator certification course specializing in forklift instructor training. The second is to create their own course and ensure that their instructor meets the OSHA trainer certification requirements.

How to become forklift trainer

So, how do you know the exact OSHA fork lift regulations for something like 1910.178(l)(2)(iii), which states, “All operator training and evaluation shall be conducted by persons who have the knowledge, training and experience to train powered industrial truck operators and evaluate their competence.”

That seems very broad. What does “knowledge, training and experience to train powered industrial truck operators” specifically mean? Well, in most cases, forklift certification trainers learn on the job and then pass their years of experience to other employees. Here’s a comprehensive list of the OSHA forklift standards for an OSHA trainer certification.

An OSHA-approved forklift trainer needs to be comfortable with the:

  • Controls for the specific industrial trucks used by the operator, including:
    • Steering.
    • Instrumentation.
    • Motor operation.
  • Vehicle capacity.
  • Vehicle stability.
  • Refueling and/or battery charging and recharging.
  • Visibility, including potential restrictions due to loading.
  • Operating the forks and any attachments, including:
    • The composition of loads to be carried.
    • Load stability.
    • Load manipulation, stacking and unstacking.
  • Required inspections and maintenance.
  • Warnings and precautions listed in the operator’s manual.
  • OSHA forklift violations.

A trainer should also know specific workplace-related topics, such as

  • Surface conditions, including ramps and other sloped surfaces.
  • General aisle width.
  • Narrow, hazardous or forklift-restricted areas.
  • The flow of pedestrian traffic.

In addition, forklift trainers need to be familiar with the latest OSHA compliance requirements and be able to adapt their training to remain up-to-date.

Evaluating a potential trainer

If you’re an employer looking for an in-house forklift certification trainer, there are certain skills that an OSHA qualified trainer needs. A forklift trainer is responsible for:

  • Developing the company’s operator training standards.
  • Instructing inexperienced workers how to drive a forklift.
  • Evaluating trainees on their performance.
  • Knowing how to operate all the workplace’s forklifts and remaining up to date on new models and upgrades.
  • Helping to maintain a safe and secure workplace by informing trainees about federal and state OSHA health and safety standards.
  • Understanding and keeping the company informed of training styles and instructional techniques best practices.
  • Monitoring the employees’ performance and holding recertification courses when necessary (which is every three years unless someone’s performance indicates they need some refresher instruction earlier).

Let’s review some of these crucial qualifications in greater detail.

Training styles and instructional techniques best practices

There are many different instructional styles and techniques, and some of them are not great. Just because someone is a good forklift operator does not mean they will be a good instructor.

The best learning environment is one that is supportive and encouraging. This means that instructors need patience and must remember that their trainees know less than the instructors. That’s the entire point of training. It can be easy to become frustrated, especially when an instructor repeatedly sees the same mistakes. However, it is essential to remember that mistakes are part of learning.

A trainer needs to prepare both classroom theory learning sessions and hands-on practical sessions. Both courses should be captivating and educational to maintain the highest level of engagement and retention.

How to operate a forklift

There’s a trick to teaching someone how to operate anything, whether it’s driving a car, connecting a printer to the internet or operating a forklift: patience. You can’t just jump on a machine and say, “You push this button here, pull this lever here and press this peddle here,” and expect someone to be good to go.

Instead, you must calmly go through how to operate a forklift safely. Remember, an instructor is also in charge of holding recertification courses. Drivers are required to renew their certification every three years. However, there are instances when an operator may need to take a refresher course sooner than three years, such as if they are observed operating the vehicle in an unsafe manner, they are in an accident or a near-miss incident, or they receive a negative evaluation.

Safety guidelines

Careless and unsafe driving is the cause of most forklift accidents and fatalities. Imparting the importance of safe driving is an essential task for OSHA forklift operator certification, including:

  • Identifying hazards.
  • Preventing accidents.
  • Inspecting the forklift every day.
  • Mastering various forklift safety tips.
  • Understanding the available personal protective equipment (PPE) and when to use it.
  • Knowing why one must follow all safety regulations.

Federal and state OSHA forklift standards

Trainers need to remain up to date on the latest OSHA forklift standards. Most of the federal OSHA standards that trainers need to know are for powered industrial trucks (29 CFR 1910.178) and material handling equipment (29 CFR 1926.602). In addition, there may also be state-specific standards that trainers need to know (in general, Texas does not stray from the federal OSHA standards, but always double-check if you have a question).

Operator evaluations for recertification

According to OSHA standard 1910.178(l)(4)(iii), “an evaluation of each powered industrial truck operator’s performance shall be conducted at least once every three years.”

A forklift trainer needs to be able to evaluate an operator’s performance based on the following criteria:

  • How thoroughly they perform the pre-op inspection.
  • Their skill when picking up and dropping off cargo.
  • The care they take when traveling with and without a load.
  • How carefully they park the vehicle.
  • If they follow proper procedures when refilling and recharging the forklift.

We hope this has cut through the confusion of how to become an OSHA certified forklift trainer. If you have any more questions, the experts at Texas Motive Solutions, are ready to help. Don’t forget to ask about our complimentary forklift fleet performance analysis and how we can help you discover the perfect forklift batteries and accessories for your fleet.

Give us a call at (888) 316-2459 or fill out this form to discover everything Texas Motive Solutions can do for you.

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How Should a Shipping and Receiving Warehouse Work?

How Should a Shipping and Receiving Warehouse Work

A shipping and receiving warehouse is the gatekeeper of global commerce. However, to remain competitive, the warehouse shipping process must be efficient and cost-effective.

When you picture warehouse shipping and receiving, think of it as the heart of a supply chain operation. A seamless flow of goods arrives from manufacturers and is then sent to distributors and retailers until they eventually arrive in the hands of consumers. When it works, the movement is almost poetic. However, any hiccup in the shipping and receiving process workflow risks delays and cost overruns.

Receiving process in warehouse

Receiving is when materials arrive at the warehouse. The receiving area sets the stage for the rest of the warehouse’s operations. To help the warehouse prepare for incoming shipments, many suppliers provide Advanced Shipping Notifications (ASNs), which speeds up the unloading and inspection processes. An ASN includes details like the shipment’s contents, number of packages, size, weight, delivery method, expected arrival time and any special handling instructions.

When products arrive at a warehouse, they are carefully unloaded by the warehouse staff. Each product is assigned a unique identifier, such as a barcode or RIFD identifier, so the staff can use inventory scanners to ensure everything arrives and makes it off the truck. Thoroughly documenting inventory helps reduce stock errors and improve management. During the offload, the staff performs quality control checks, looking for damages, discrepancies and signs of wear and tear. Any issues are quickly reported to the warehouse manager and the supplier.

To ensure that all warehouse receiving best practices are followed, many warehouses use a warehouse receiving process checklist. The checklist details the process from receiving and unloading to ensure no vital steps are missed.

Some items to include on a warehouse receiving process checklist

Before the shipment arrives.

  • Identify the number of items and expected delivery date, include vital information like the purchase order number, material name and description.
  • Allocate sufficient staff and equipment for receiving.
  • Determine the storage requirements and location.

Receiving and unloading.

  • Notate the systematic unloading of goods from the delivery vehicle.
  • Verify the delivery’s contents.
    • Check quantities against the information provided in the Advanced Shipment Notification.
    • Make sure the dimensions are accurate.
    • Use an inventory scanner to scan product codes and SKUs.
    • Use proper protocols if the shipment has fragile or biohazard markings.
  • Conduct a visual inspection.
    • Look for damage, including deterioration, contamination or infestation.
    • Check that all seals are unbroken.
  • Inform the warehouse manager of any irregularities.
  • Communicate any discrepancies or issues with the supplier promptly.
  • Review receiving process.
    • Conduct periodic audits to ensure that the receiving process is consistently followed.
    • Identify areas for improvement.
    • Implement necessary changes.

Storage and inventory.

  • Allocate goods to their designated location.
  • Check to determine inventory is slotted correctly.
  • Make weekly spot checks to verify product condition and quantity.

Shipping process in warehouse

Inventory can only hang around for so long. In fact, you don’t want it to spend too much time in the warehouse. The shipping process occurs when products are ready to be sent to customers, such as distributors and retailers.

Once an order from a customer is received, the picking process starts. Pickers are the warehouse staff assigned to retrieve the ordered items. The pickers also perform quality checks to ensure that items are in good condition.

Once the goods are organized and their condition verified, they are packed securely to prevent damage during transit. Next, the items are labeled with the destination address, shipping method and all necessary details. Other shipping documents are also prepared at this time, such as packing slips and invoices.

The packed items are transferred to the staging area, where they wait for transport. Carriers are typically notified through the warehouse management system, which is integrated for seamless information exchange. Once the trucks arrive, the goods are carefully loaded to minimize damage and ensure timely delivery.

How should a shipping and receiving warehouse operate efficiently and effectively?

When the warehouse shipping and receiving process runs smoothly, the benefits are noticeable throughout the entire operation.

Decrease delays: A smooth process ensures that items move into and out of the warehouse effortlessly.

Accurate inventory: By scanning goods at reception and performing periodic spot checks, it is easy to track inventory levels accurately.

Quality control: Performing comprehensive checks at reception, as well as spot checks while in storage, ensures that inventory remains in superior condition.

Steady inventory levels: Monitoring inventory flow in and out of a warehouse provides managers visibility into how customers use goods, so accurate levels are maintained while surpluses and shortages are avoided.

Improved customer service: Following the above warehouse shipping and receiving processes helps ensure that a warehouse’s customers receive their goods on time or early and in excellent condition.

Anyone searching for “a shipping and receiving warehouse near me” understands the importance of forklift batteries and accessories. Fortunately, the complimentary forklift fleet performance analysis at Texas Motive Solutions helps warehouse managers and staff optimize their forklift fleet.

To discover everything Texas Motive Solutions can do for you, give us a call at (888) 316-2459 or fill out this form.

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How To Drive a Forklift

How To Drive a Forklift

Operating a forklift is an incredibly lucrative and rewarding career. However, someone can’t expect to just jump on one of these complex machines and master the mechanics. It is crucial for the safety of the driver, other employees and the entire workplace that operators become forklift certified.

According to the Texas Department of Insurance, when someone starts a new job that involves operating a forklift it is the employer’s responsibility to ensure they take a forklift certification course and know how to use a forklift properly. While this article has a bit of a “how to operate a forklift” vibe, it is not a substitute for a forklift certification course (nor is it trying to be).

How to operate a forklift truck

Before anyone begins operating a forklift truck, they need to perform a daily pre-op forklift inspection. According to OSHA regulation 1910.178(q)(7), “Industrial trucks shall be examined before being placed in service, and shall not be placed in service if the examination shows any condition adversely affecting the safety of the vehicle. Such examination shall be made at least daily. Where industrial trucks are used on a round-the-clock basis, they shall be examined after each shift. Defects when found shall be immediately reported and corrected.”

The operator should inspect their forklift both with the engine off and with it running. The most efficient way to ensure that nothing is missed is to utilize an inspection checklist. Your list will vary depending on the type of machine. Click here for the ultimate guide for creating a forklift checklist.

After your forklift passes its pre-op inspection, it’s time to mount the machine. It may seem overly cautious, but people can injure themselves climbing into the machine (which you really don’t want to do). So, please be cautious, pay attention to wet or slippery surfaces, and remember the three points of contact rule. If you need a refresher, the three points of contact rule states that an individual should always have three points of contact when mounting or dismounting a forklift, which means two hands firmly gripping the hand holds and one foot securely on the running board.

Once you are safely in the vehicle, start the forklift. Some basic forklift controls include:

  • Directional controls: Forklifts have three gears: forward, reverse and neutral. These controls are often located on the dashboard or the steering column. In some forklifts, changing gears is foot controlled by shifting the accelerator pedal side to side.
  • Mast controls: The tilt control adjusts the angle of the forks, while the lift control raises or lowers the forks.
  • Fork controls: These controls adjust the width between the forks to accommodate different pallet sizes.
  • Load backrest: A guard behind the forks that helps prevent the load from shifting backward.
  • Horn: It’s the horn. Use it to alert pedestrians and other workers when your forklift is in the area.
  • Parking brake: This lever or pedal should always be engaged when the forklift is not in motion.
  • Emergency stop button: This easily accessible button quickly shuts down all forklift operations in case of an emergency.

The forklift’s operator manual contains specific details on the location and operation of controls for your particular model.

Before you move, make sure your path is clear of obstacles and pedestrians. Always look in the direction of travel (this includes looking behind you when traveling in reverse). If your view is obstructed, use mirrors and spotters to help guide the vehicle. Also, sound your horn to warn pedestrians that your vehicle is on the way.

When picking up a load the forks should be aligned with the center of the pallet. Begin by lowering the forks (you may need to adjust the distance between the forks, if possible). Then approach the cargo slowly and at a straight angle until the forks slide under the pallet as far as possible. Once the forks are properly positioned, lift the load slightly so it clears the ground and tilt the mast backward to stabilize the load. Before moving, ensure that the load is stable and that your path is clear of obstacles and other personnel. Using load backrests and clamps can help prevent a load from shifting during travel.

When traveling with a load the load should be lifted only as far as necessary. It’s generally recommended to travel with the load close to the ground for better stability and visibility. A lower center of gravity reduces the risk of tipping, especially when turning or traveling on an uneven surface. Keep the forklift’s speed steady and moderate and avoid sudden stops and sharp turns.

Forklift basics

Because forklifts can’t talk to you (that feature is about a decade away), they must communicate with operators through indicators and dials displayed on an instrument panel. The gages included on most forklifts are the:

  • Speedometer: A forklift is not the smoothest ride available. However, it is still possible to misjudge the vehicle’s speed, which can cause an accident and injury. The speedometer is necessary for the operator to maintain a safe operating speed.
  • Directional indicator: No one wants to by the guy who accidently reverses off a loading platform. The directional indicator shows whether you are in forward or reverse and helps prevent dangerous (and meme-able) accidents.
  • Brake system indicator: Even a minor problem with the forklift’s braking system will trigger this indicator. Operators should immediately stop the forklift and have someone perform a maintenance check of the braking system.
  • Hour meter: There are several reasons for you to know the total hours a vehicle has been in operation, such as keeping a maintenance schedule, tracking battery usage and monitoring wear and tear.
  • Battery charge indicator: This gauge shows the battery charge level in an electric forklift so operators can manage usage and recharging.
  • Temperature gauge: Overheating can cause performance issues and potentially damage the motor.
  • Oil pressure gauge: Without sufficient oil pressure, the engine operates with decreased lubrication, which increases friction and heat and can potentially damage the motor. A broken hose, an oil pump failure or a leaking gasket are just a few of the problems that will result in an oil pressure gauge warning.
  • Load weight indicator: Some heavy-duty forklifts may include a load weight indicator that helps operators ensure they are within the truck’s safe carrying capacity.

Read the operator’s manual to learn about the instruments in your specific forklift model. Never operate your forklift if a warning light or gauge indicates a potentially unsafe condition.

At Texas Motive Solutions, we have the forklift batteries and accessories you need to keep your fleet running. Plus, if you have any questions about our “how to drive forklift for beginners” article and more, we provide a complimentary forklift fleet performance analysis to guarantee you have the correct batteries for your needs.

Give us a call at (888) 316-2459 or fill out this form to discover everything Texas Motive Solutions can do for you.

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How Long Does It Take to Get Forklift Certified and What Are the Requirements

How Long Does It Take to Get Forklift Certified and What Are the Requirements

Operating a forklift is an incredibly lucrative and rewarding career. However, someone can’t expect to just jump on one of these complex machines and master the mechanics. It is crucial for the safety of the driver, other employees and the entire workplace that operators become forklift certified.

Of all the jobs in a warehouse, forklift operator looks like it is the most fun (just check out any forklift meme). However, it is also a job with many risks. According to the Occupational Safety and Health Administration (OSHA), nearly 100,000 forklift accidents occur yearly. OSHA research also found that untrained forklift operators are more likely to be involved in workplace accidents and that proper training can “prevent 11 deaths and 9,422 injuries per year.”

It makes sense. When someone doesn’t know how to perform a task, they are more likely to be bad at it. So, when someone is bad at driving a forklift, they are more likely to smash into things, like shelving and people. The good news is that the reverse is also true. When someone is skilled at operating a forklift, they are more likely to maintain a safe working environment and avoid accidents.

Anyone interested in earning a forklift certification likely has many questions about the process. Well, you’re in the right place, because here are answers to some commonly asked queries. 

How long does it take to get a forklift certification?

It is not too time-consuming to earn a forklift certification. However, there is no universal forklift certification. That’s because OSHA requires everyone who operates a forklift to be certified to operate the specific machine they intend to use. This is because every type of forklift is different and even the same style of machine will operate slightly differently based on the manufacturer.

According to OSHA classifications, there are seven different types of forklifts.

  • Class I: Electric motor rider trucks—Counterbalanced forklifts powered by an industrial battery. These vehicles are what most people picture when they think of a forklift.
  • Class II: Electric motor narrow aisle trucks—These machines are designed for small spaces and narrow aisles. Examples include order pickers, side loaders and reach forklifts.
  • Class III: Electric motor hand trucks or hand/rider trucks—Designed for moving pallets a short distance, these vehicles only lift loads a few inches off the ground. Typically, an operator walks behind the machine and controls it with a long handle and hand control.
  • Class IV: Internal combustion engine trucks with solid/cushion tires—These machines resemble Class I forklifts, except they are powered by diesel, gasoline, liquid propane fuel or compressed natural gas. They are primarily used indoors, even though they emit exhaust fumes.
  • Class V: Internal combustion engine trucks with pneumatic tires—These vehicles also run on diesel, gasoline, liquid propane fuel or compressed natural gas and are predominately used outdoors.
  • Class VI: Electric and internal combustion engine tractors—Known as tuggers, these vehicles pull cargo instead of lifting it. They are equipped with internal combustion engines for outdoor use and battery-powered electric motors when used indoors.
  • Class VII: Rough terrain forklift trucks—Designed to operate outdoors on uneven terrain, these vehicles typically have at least two large tires with thick treads to help maintain stability. These vehicles generally lift between 6,000 and 12,000 pounds, with some machines lifting as much as 60,000.

So, when someone starts a new job, not only is it likely that their employer will have them take a forklift certification course, even if they have been trained on similar machines recently, but it is also the law, according to the Texas Department of Insurance. “It is the sole responsibility of the employer to certify that each operator has been trained and evaluated as required by the standard. Outside sources may be used to deliver training or even develop the PIT (powered industrial trucks) program, but only the employer is allowed to certify their PIT operators.”

There are two options for forklift certification courses, online and in-person, split into two portions: classroom and hands-on training. The classroom portion is usually completed in six to eight hours. It includes lectures, videos, written material and interactive learning. The final classroom element is a written exam. You must pass the exam before moving to the second portion of forklift certification.

An online course may cost less, but that’s because most in-person courses offer a second day of hands-on training. However, if you take an online course, you may be able to complete the hands-on portion with a supervisor at your job site. Once the reviewer approves your hands-on performance, you will receive your certification.

How long do forklift certifications last?

Another common forklift certification question, “How long is a forklift certification good for?” is somewhat tricky.

This is because someone’s forklift certification does not “expire.” However, OSHA has established when a forklift operator needs to update their skills. At a minimum, a forklift operator is required to take a refresher training course and undergo an evaluation every three years.

There are also instances that may require an operator to take a refresher course sooner than three years. Some possibilities include:

  • The operator was observed operating the vehicle in an unsafe manner.
  • The operator was involved in an accident or a near-miss incident.
  • The operator has received a negative evaluation.
  • The operator is assigned to drive a different type of industrial truck.
  • Workplace condition changes that impact the safe operation of the forklift.

Do you need a license to drive a forklift?

For anyone wondering how to get the forklift license, we have some good(ish) news. There is no such thing as a forklift license. Only vehicles that are driven on public roads require a license to operate.

However, even though there is no official “forklift license,” you still need to obtain a forklift certification before operating any industrial truck.

Do you need a driver license to drive a forklift?

Similar to the above issue, “Do you need a drivers license to drive a forklift?” is a frequent forklift certification query. Short answer: “yes” with an “if.” Long answer: “no” with a “but.”

You only need a forklift certification to operate a forklift. You do not need a state-issued commercial vehicle license to drive a forklift. For example, if someone’s state-issued driver’s license becomes suspended, they can still take a bus or get a ride to work and drive a forklift for the duration of their shift.

However, companies can establish additional rules regarding a driver’s license. It may be company policy that forklift operators must have a state-issued driver’s license in addition to a forklift certification. Forklift operators need to know and follow their company’s guidelines.

How old must you be to operate a forklift?

OSHA has youth employment regulations regarding potentially hazardous occupations that are based on the Fair Labor Standards Act. These regulations prohibit anyone under 18 from operating power-driven hoisting apparatus, such as forklifts. The only exception is certain agricultural operations, to account for small, family-owned farms where the entire family has responsibilities. In these instances, 16 is the minimum age for hazardous farm tasks.

What does forklift certified mean?

Well, being forklift certified may mean different things to different people. At its most straightforward, forklift certified means that someone has passed the training program by acquiring theoretical knowledge through classroom study, obtaining practical skills through hands-on training and passing the evaluation to earn a forklift certification.

However, forklift certification can also be a point of pride for an operator meaning someone is allowed to operate one of the coolest machines at their job site.

There are many questions surrounding a forklift certification, “How long does it take to get forklift certified?” and “How long does forklift certification last?” are just a few. Fortunately, you now have the answers to these questions and many more.

Once someone earns their forklift certification, they must ensure their truck is ready to roll during every shift. To keep your fleet up and running and for all of your forklift battery needs, please give Texas Motive Solutions a call at (888) 316-2459. We offer a complimentary forklift fleet performance analysis to guarantee you have the correct batteries for your needs, and our forklift maintenance programs help keep your fleet operating at its highest performance.

Please fill out this form to learn about our services and discover everything Texas Motive Solutions can do for you.

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How To Lift a Pallet Tutorial

How To Lift a Pallet Tutorial

A forklift is one of the most straightforward machines. It’s designed to do one thing exceptionally well: picking up pallets.

Our world is full of many great combinations: peanut butter and jelly, apples and cinnamon, chocolate syrup and ice cream. While we acknowledge that we may just be hungry, we would also include a non-edible entry to the list: the forklift and pallet. Place anything on a pallet and a forklift can easily move it from place to place (assuming it’s loaded properly and meets the machine’s weight requirements—safety first).

There is an excellent reason that the forklift wood pallet is such a perfect combination: they are created to work together.

A pallet-able solution: Understanding pallets

Pallets. They may seem like shafts of wood assembled in such a way to be best carried by a forklift, and they are. One of the definitions of pallet is “a portable platform for handling, storing or moving materials and packages. (Another definition is “a lever or surface in a timepiece that receives an impulse from the escapement wheel and imparts motion to a balance or pendulum,” which is fun to know…we guess.)

However, pallets weren’t always the primary means for “handling, storing or moving materials and packages.” That’s because, when we travel through the history of forklifts, the earliest machines lacked the main feature that makes them work so well with a pallet: the forks. Even once forks and pallets entered the scene, a lack of standardization meant that a truck might be unable to lift the palletized cargo.

Then, during World War II, the U.S. Department of Defense needed a more efficient method to transport military supplies. So, they assembled a team to study multiple options. (Have you seen the movie, “Oppenheimer?” It was probably just like that, only with pallets.) The panel concluded that forklifts and pallets were the most efficient system. This led to the invention of a standard, 1200 x 1000 millimeters, “four-way entry” pallet, which allowed forklifts to lift a pallet from any side (and resulted in our favorite forklift wood pallet combo).

However, standardized nationally does not mean standardized globally. In Europe, the standard size of a pallet is 1200 x 800 millimeters. This is known as a Euro-pallet (or EUR-pallet or EPAL-pallet), and it’s regulated by the European Pallet Association (EPAL). The America 1200 x 1000 millimeters standardized pallet is also used in Japan and is known as an ISO pallet or universal pallet (despite not being used universally). Additionally, some industries have unique needs that require pallets of other dimensions. These custom pallets can vary widely in size and shape.

In general, there are four material types used to construct pallets. They include:

  • Wood—This is the most common material used to manufacture pallets. Wood pallets are affordable, easy to repair and widely used in various industries.
  • Plastic—Plastic pallets are durable, sanitary and resistant to moisture and chemicals. They are often used in food and pharmaceutical industries.
  • Metal—Metal pallets are exceptionally strong, making them suitable for heavy-duty applications. They are commonly used in manufacturing and automotive industries.
  • Corrugated paper— Paper pallets (in addition to being a tongue-twister; go on, say it five times fast) are surprisingly strong and can handle most of the same cargo as a wooden pallet. They are also inexpensive, lightweight and environmentally friendly. Their downside is a limited lifespan (often a single use).

In addition to being constructed from different materials, there are also seven different styles of pallets, such as:

  • Blockboard pallets—These are the standard four-way entry pallets forklift operators adore.
  • Stringer pallets—These pallets provide extra support due to the solid boards that run along the left and right sides of the pallet. The tradeoff is that this is a two-way entry pallet. (Some Stringer pallets convert to four-way entry by cutting notches into the solid boards.)
  • Double-face pallets—These pallets are reversible because they have a solid top and bottom.
  • Double-wing pallets—The top slats extend beyond the frame to increase these pallets’ carrying capacity.
  • Solid deck pallet—The top of the pallet is constructed with a solid piece of material to carry small items that may fall through the cracks of other pallets.
  • Roto-molded pallets—Plastic pallets made using a rotational molding method, which makes them hollow. Some roto-molded pallets include a steel frame to increase their load-bearing capacity.
  • Injection molded pallets—These are solid plastic, so they tend to be stronger than roto-molded pallets. They are also washable and recyclable.

How to lift a pallet with a forklift

1. Prepare the forklift

Before an operator approaches a loaded pallet, they must first ensure that their forklift is ready to tackle the day’s labors.

Begin with a visual inspection of the entire forklift to ensure no visible damage, leaks, signs of wear and tear or loose or missing parts. Check out the forklift’s tires to make sure they are inflated, the tread is good and there are no signs of damage. Next, top off any oil, hydraulic fluid or coolant as needed.

Once you climb into the machine, but before moving, inspect the brakes and controls, including the steering, horn, lights and backup warnings. Also, make sure the seatbelt works by fastening it around you.

If you are new to the machine or have concerns about a cargo’s weight and the forklift’s ability to handle it, review the forklift’s data plate to learn the maximum load capacity. The data plate is either on the instrument panel near the controls or the engine hood next to the seat.

2. Approach the pallet

Even when traveling with empty lift forks, it is essential to follow the same safety procedures as you would when carrying a loaded pallet: travel at a safe speed, follow the traffic rules, watch for pedestrians and keep the forks as close to the ground as possible.

Once you reach the palletized cargo, approach the pallet slowly and carefully. Evaluate the area around you by checking for obstacles and making sure you have enough space to maneuver. Next, position the forklift so that it’s aligned with the pallet. If a load is misaligned, it can be difficult to lift, and you may damage the pallet or cargo.

Next, lower the forks so they are close to the floor and can easily slide under the pallet. Leave a few inches between the forks and the pallet so you can make any adjustments. If the pallet is a different width than the forks, adjust as needed.

3. Lift the palletized cargo

Move the forklift forward slowly and smoothly. Insert the forks into the pallet’s openings. Before engaging the hydraulics, check that the forks are positioned correctly in the pallet.

The load must be evenly distributed on the forks to ensure that the palletized cargo is safe to transport. An unbalanced load can cause instability during lifting and transport. Also, no part of the load should extend beyond the forks. Any load overhang can negatively affect stability.

Once you know the cargo is safe and stable, engage the hydraulic system and lift the load slowly and smoothly. A gradual lift helps prevent unexpected movements that could cause the load to shift.

How should a lift operator travel with a full pallet on the forks?

Transporting a pallet safely is crucial to prevent accidents and protect the load, operator and other workers.

Ideally, a forklift operator has an unobstructed view while traveling. Granted, it may be a little difficult since they just picked up a large obstruction and placed it directly in front of their view. This is one reason to travel with the forks as low to the ground as possible (the other reason is that it helps maintain the vehicle’s stability). Also, an operator should adjust their seat and the mirrors as needed to improve visibility.

Always drive at a safe and consistent speed. Rapid acceleration and deceleration, sudden starts and stops or sharp turns can cause the load to shift or slip off the forks. Also, be aware of and use the horn at pedestrian crossings and obey the facility’s traffic signs and signals.

If you encounter any obstacles or uneven surfaces, here are a few techniques to help you navigate:

  • Inclines—Decrease your speed and evaluate the incline’s steepness and condition. If possible, drive straight up or down the incline. Keep a firm grip on the steering wheel and avoid sharp turns and sudden movements.
  • Uneven terrain—Visually inspect the surface for potential hazards, such as holes or debris. Keep a slow, steady pace to minimize shocks and proceed with caution. When stopping, apply the brakes gradually and evenly to avoid skidding.
  • Obstacles—Always scan your path for obstacles. If you encounter one, stop the forklift to determine the safest way to proceed. If the obstacle walks on two legs, use your horn or another form of verbal communication to alert the obstacle of your presence so it gets out of the way.

Pull pack pallet forklift storage system

When it’s time to place the pallet into the warehouse racks, first, position the forks to the appropriate height of the storage location. Next, align the pallet to ensure it is centered within the warehouse racks. Some storage areas may have guide marks or indicators to help position the load accurately. Finally, lower the pallet gradually and smoothly.

One of the most common warehouse storage techniques is the “pull pack” system, where items are readily available for removal and shipping. Forklifts are crucial in efficiently managing inventory and expediting the “pull pack” system in several ways, including order picking, high-level storage and organizing and replenishing.

Forklift crates alternatives

When it comes to lifting and moving pallets around a warehouse, there are many forklift alternatives that can perform the job. However, depending on the machine, they may not be able to handle as much weight as the good ol’ trusty counterbalanced forklift.

Some forklift alternatives include:

  • Reach trucks—These machines have front stabilizing legs that help offset the weight and very long tines that can extend deep into the racks.
  • Pallet trucks—The operator walks behind the machine using a long handle and hand control to steer, load and unload the vehicle.
  • Telehandler—Primarily used outdoors and at manufacturing facilities, telehandlers feature a telescoping arm that can extend as much as 30 feet (some models can go further) and up to a 70-degree angle.

Forklifts can also utilize specialized attachments to help them adapt beyond carrying pallets. Some common forklift attachments include:

  • Extensions—To increase the forks’ length to handle long loads.
  • Rotating clamps—For carrying drums or cylindrical loads, they can rotate to position loads horizontally or vertically.
  • Bale clamps—To transport baled material like paper, cardboard, textiles and recycled resources.
  • Telescopic forks—Used for stacking applications to reach high or deep loads.
  • Paper roll clamps—Designed to clamp and lift paper rolls in mills, printing shops and warehouses.

One final lift you may have seen if you’re a fan of forklift memes is the “forklift picking up forklift” image, where one forklift picks up another forklift to reach a specific height. We’re sure our readers know that’s one of the most ridiculously unsafe things a forklift operator could possibly do. Still, we’d like to emphasize: don’t do that. Safe forklift operation helps prevent accidents and maintain a secure workplace.

Now that you know everything about how to lift a pallet safely and efficiently, it’s time to ensure that your forklift fleet is operating as safely and efficiently as possible. Texas Motive Solutions provides a complimentary forklift fleet performance analysis and industrial battery service to keep your industrial trucks lifting. Give us a call at (888) 316-2459 or fill out this form to learn about our services and discover everything we can do for you.

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Warehouse Rental Cost – Insights and Cost-Effective Solutions

Warehouse Rental Cost - Insights and Cost-Effective Solutions

Although it’s called a supply chain, a more accurate description is a web of interconnected hubs. While every stop on this web is essential, perhaps the most important locations as the supply chain nears its conclusion are warehouses, which have never been in such high demand. Naturally, anyone looking to enter this lucrative market wants to know, “How much does it cost to rent a warehouse?”

Here’s how shopping used to work. A person would go to a store. This entailed putting on pants, driving a car, fighting crowds, perusing the supply available at the location and dealing with people. However, that effort meant that you had the item immediately.

Today, in this global economy, ecommerce is king. When shopping online, you don’t have to put on pants, leave your home or deal with anyone. You also have the unlimited supply of the entire internet available at your fingertips. The tradeoff is that you must wait for your sparkly, new item to be shipped to your home.

People don’t like waiting. They also, increasingly, dislike leaving their home. However, those two factors had a funny effect on the supply chain. Instead of people adapting to the idea of waiting for an item to arrive at their home, the supply chain has adapted to their innate impatience by adding several small(ish) “fulfillment centers” in population-dense cities to the large (or massive) storage warehouses in outlying areas.

This increased demand for warehouses in and around cities dramatically affected the cost of warehouse space.

How much does a warehouse cost to rent?

From June 2021 to June 2022, the total cost of warehouse rent (including service charges and taxes) increased by 8.4%. Over that same timeframe the following year, from June 2022 to June 2023, total warehouse costs increased on average 10.1% globally. That’s according to Savills World Research’s annual analysis of 52 warehousing markets.

According to Paul Tostevin, director of Savills World Research, “Higher costs are here to stay. Even in the currently cheapest locations, in the long term, population growth and structural trends are likely to fuel demand for goods and services and, in turn, warehouse requirements; this applied not only to developing economies, but in the growth hotspots of developed ones. That only increases occupier emphasis on the best located, most efficient warehousing space, underpinning demand for prime warehouses and, in turn, future rental growth.”

The report found that warehouse rental cost is most expensive in the following seven cities:

  • London, England.
  • Sydney, Australia.
  • Los Angeles, California, U.S.A.
  • Hong Kong, China.
  • Northern New Jersey, U.S.A.
  • Tokyo, Japan.
  • Dubai, United Arab Emirates.

Many factors impact the cost of warehouse space, including:

Location

In 1944, Harold Samuel, the founder of Land Securities, one of the United Kingdom’s largest property companies, was asked what three things were most important when buying or renting property. He answered, “Location, location, location.” While technology has rendered location less important for many industries, when it comes to warehousing, location remains of prime importance and significantly impacts warehouse rent.

Warehouses near major transportation hubs, such as ports, airports and railway terminals, tend to have higher warehouse rental rates. Not only does this location make it easy to move goods in and out of the warehouse, but it can also reduce transportation costs.

Similar to proximity to major transportation hubs, warehouses close to major highways and road networks typically command a higher warehouse rental cost. This is because being able to jump on a highway helps to streamline the distribution process and reduce transportation time.

Also, some geographic regions are just more in demand than others. Several factors can make a region attractive, and they can change over time, lowering some area’s popularity while increasing others. Some factors that impact geographic demand include:

  • Population growth or decline.
  • Economic growth or decline.
  • Availability of a labor force with expertise in warehouse logistics and operations.
  • Existing warehouse infrastructure and amenities (dedicated office areas for staff and meetings, updated technology, security systems, climate control, etc.).
  • Local zoning regulations and land use policies (some areas have restrictions that limit warehouse activities).
  • Incentives or subsidies (property tax breaks, grants, etc.).
  • Number of existing warehouses (regions with an oversupply may offer competitive warehouse rental rates).

Size and layout

This one probably won’t surprise anyone: larger warehouses have larger warehouse rental rates. Total square footage is a significant determinant of rental costs. While the price per square foot may decrease as the size of the warehouse increases, the overall rental fee will still be higher for larger spaces.

A business must determine its storage and operational needs to find its appropriate warehouse size. Part of that evaluation involves establishing the ideal racking capacity. Warehouses with higher ceilings can accommodate taller racks, which leads to more storage opportunities. However, this greater vertical storage capacity may also result in a high warehouse rental cost due to the specialized structure.

Not only does the total square footage affect warehouse rental rates, but how that square footage is used does, too. For example, warehouses equipped with multiple loading docks, drive-in doors, and plenty of room for trucks to maneuver may command a higher warehouse rent. Also, specialized features, such as refrigeration or dedicated climate control systems, that cater to specific industries like food storage or pharmaceuticals can drive up rental costs (in addition to the expenses involved in maintaining such facilities).

Condition and age

The condition and age of a warehouse are significant factors that can influence warehouse rental costs. For example, newly constructed warehouses typically have modern features, better insulation and up-to-date technology. Also, they may be more energy-efficient, resulting in lower operating costs for tenants. However, these new warehouses tend to have higher initial rental rates due to their condition and modern amenities.

An older warehouse might have an outdated infrastructure, less efficient heating and cooling systems or violate codes due to a lack of safety features. Tenants who rent an older warehouse may need to invest in upgrades or repairs to meet their operational needs and municipal requirements. However, the tradeoff is that these facilities often have a lower warehouse rental cost, and the decreased rent may offset the cost of the improvements.

The age of a facility is not the only warehouse rental rates factor. Here are some other conditions that impact costs:

  • Maintenance (a well-maintained warehouse with regularly serviced equipment will likely command higher rental rates).
  • Safety features (fire suppression systems, clearly designated emergency exits, etc.).
  • Energy efficiency (insulated structures, LED lighting, Leadership in Energy and Environmental Design certification, etc.).
  • Infrastructure (advanced security systems, efficient heating and cooling systems, well-maintained loading docks, etc.).

Market conditions

Like anything else, warehouse rental rates are driven by supply and demand. When the need for warehouse space outpaces the quantity, warehouse rent rates tend to rise. Conversely, landlords may try to attract tenants with lower rates in markets with an oversupply of available warehouse space.

We mentioned briefly at the top of this article how the growth of ecommerce led to an increased demand for warehouses and drove the need for different types of warehouses. These warehouses, known as fulfillment centers, are often smaller but strategically located in heavily populated urban areas. In general, this increased demand can lead to higher rents, and the warehouse rental cost of fulfillment centers may be even higher.

Calculating how much to rent a warehouse

There are three main factors used to determine warehouse rent. They are:

  • Floor area: The horizontal area of a building that is covered by a roof, including rooms, verandas, corridors, etc. The floor area is measured in square feet.
  • Base rental rate: This is usually presented in dollars per square foot—for example, $0.85 per square foot monthly or $10.20 per square foot annually.
  • Estimated operating expenses: Warehouse tenants are usually required to pay an estimated operating expense in addition to the base rental rate, which is expressed either as NNN or CAM.
    • NNN (net net net): Also known as a triple net lease (taxes, property insurance and other maintenance charges). NNN is usually quoted on a per-square-foot basis.
    • CAM (common area maintenance): Costs related to managing and maintaining a commercial property that a landlord passes on to the tenant. CAM is usually quoted on a per-square-foot basis.

Warehouse rental cost is determined on a monthly or annual basis. For example:

Monthly

  • Warehouse square footage: 6,000 square feet.
  • Base rental rate: $0.85 per square foot per month.
  • Estimated operating expenses: $0.25 per square foot per month.
  • Total lease rate (base + estimated costs): $1.10 per square foot per month.
  • Total monthly warehouse rental cost: 6,000 x $1.10 = $6,600 monthly.

Yearly

  • Warehouse square footage: 6,000 square feet.
  • Base rental rate: $10.20 per square foot per year.
  • Estimated operating expenses: $3.00 per square foot per year.
  • Total lease rate (base + estimated costs): $13.20 per square foot per year.
  • Total annual warehouse rental cost: 6,000 x $13.20 = $79,200 per year.

Also, every potential warehouse tenant should ask their prospective landlord these questions:

  • Do I only pay for the space I use for operations (in square footage), or am I also responsible for common areas, etc.?
  • Who pays for structural and system repairs?
  • Who is responsible for replacing broken equipment that is part of the warehouse, like the heating and cooling system, sprinkler systems, etc.?
  • Who organizes and pays for maintenance?
  • Is the landlord willing to reimburse me if I make improvements to the warehouse?

How much does it cost to rent a factory?

Let’s say you’re someone with a fleet of forklifts. You need a place to operate these bad boys (and girls), but you don’t want to drive them in a warehouse. Hard to say why. Maybe you’re scared of shelving.

Regardless, you need something comparable to a warehouse. You need a factory. Fortunately, much of the same advice already dispensed in the article applies to renting a factory. The only significant difference is that many factory leases do not include a base operating expense. Whether you’re interested in factory or warehouse prices (or wharehouse prices or wherehouse prices, as it is commonly misspelled), you need your forklift fleet operating at peak efficiency. Luckily, Texas Motive Solutions provides a complimentary forklift fleet performance analysis and industrial battery service to keep your forklifts lifting. Give us a call at (888) 316-2459 or fill out this form to learn about our services and discover everything we can do for you.

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